Open vision bar

Frequently Asked Questions

Last Updated: 8/3/2020 12:56 AM

Updated 07/18/20

Facility Preparations

1.)    Are there cleaning protocols in place for the general building and grounds, classrooms/offices/large gathering spaces, materials, etc.?

Yes. Protocols have been developed and are in compliance with current orders from the Summit County Health Department. In addition, we have a well-stocked inventory of needed materials and chemicals to clean and disinfect. Items such as additional hand sanitizer hand sanitizing stations, and spray bottles have been ordered. All custodians have been trained on cleaning protocols. We should have disinfectant available in each classroom for use by teachers and others in-between scheduled cleanings. Teachers will be trained in proper cleaning protocols. At the end of each day, the classrooms, restrooms, offices and all touch surfaces will be disinfected with an electrostatic sprayer. Our goal is to make things safe, not normal. Creating inconvenience is OK if it makes the environment safer.

2.)    Which entries will be used?

The Summit County Health Department has determined that passage in a hallway or doorway does not constitute exposure. Doors will be propped open during arrival and dismissal times, but not during the day. This will prevent students and staff from touching door handles.

3.)    Are there visual directions posted in common areas for transitions or will there be transitions between classrooms and other locations?

A lot of signage will be used to direct students and staff throughout the building. In addition, signs reminding students and staff of good hygiene practices will be prominent. Reminders on daily announcements and through classroom instruction will continue to remind students and staff of good hygiene practices or any changes to protocol.

4.)    How will classrooms be arranged and will there be visual directions?

We will be in compliance with any distancing orders from the Summit County Health Department. Most likely, this will permit us to house 18-22 students in a classroom with 1-2 adults. If the classroom is large enough, more students can be assigned.

5.)    Does the school building have the necessary personal protective equipment (PPE)?

As of 7/15/20, we do not have the recommended PPE for school nurses. Supplies have been ordered to restock for the 2020-2021 school year. We will need N95 masks for our school nurses, gloves and surgical or cloth masks for students who are isolated at school while awaiting pick-up. We are expecting a supply of PPE from the Summit County Health Department to help us start the school year.

6.)    What will libraries and media centers be used for?

We will use media centers as classroom space. We may need to use other non-traditional spaces as classrooms. Under current plans, students will not be permitted to browse books (touching several books) in the media center.

7.)    Have you reviewed all spaces, current usage, and the potential needs caused by social distancing, specific student needs, and new medical needs?

Yes. We will continue to review spaces as attendance data is collected. We will be in compliance with any orders from the Summit County Health Department.

8.)    Do additional handwashing or hand sanitizing stations need to be installed in the building?

Yes. We have sanitizing stations and solutions to install throughout all buildings.

9.)    Does additional protocol need to be explicitly part of orientation and practiced and modeled for all students?

Yes. Students and staff will need protocol training and modeling. There will be a high expectation that all staff will model the same protocols expected of students. Reminders will be presented often to students and staff. Additional time will be needed in the instructional day to teach and follow protocols.

10.)  When should personal protective equipment (PPE) be ordered to ensure it is received on time?

Nurses are currently working with Joe Bagatti, Director of Business Operations to place orders for needed PPE.

11.)  How do you balance security with the expanded need for many entry points and staff to supervise these while processing entry of students, parents, contractors and students?

We do not expect any changes to our security of our buildings with the established protocols. Existing security protocols will remain in place. Visitors in the building will be extremely limited.



1.)    Has a district or school hotline been established?

The district has two hotlines established. The district has a Safe School hotline already in place for people to report unsafe behavior (866-547-8362), as well as a COVID-19 care Hotline (800-720-9616).

2.)    Does the district website have a web page to provide information related to these changes?

Yes, the “Return to School 2020” web page contains recent information, newsletters, and parent links to assist students/families as they return back to school. Also, there is a host of COVID-19 materials available. The “Return to School 2020” web page can be found at

3.)    How will policy changes be shared?

We do not anticipate any policy changes. If there are policy changes, the normal procedure will be followed and a communication blast will be utilized.

4.)    How will students be supported with the new procedures, processes and ways of doing school?

Students will receive training during their first days back to school on new protocols. “First Day of School” videos are being developed and will be shared with students and families on the “Return to School 2020” website. Signage throughout each building will be used to help and remind students.

5.)    What parent education programs will be developed to support parents?

Parents will receive communication on our reopening plans in late July via our “Back to School 2020” newsletters. In addition, parents will be offered an opportunity to come in and view classrooms in each building. Each building is planning back-to-school sessions for parents and students to learn about new protocols and receive answers to their questions.

6.)    Does your current photo usage release cover the new reality?

Yes. There are no changes to photo usage release.

7.)    Have you prepared and communicated to staff and students the plans for fire, tornado and lock-down drills?

We will communicate plans for fire, tornado and active shooter drills to students and parents. We are awaiting a meeting with the fire marshal and the Summit County Health Department to determine restrictions.

8.)    Are you sharing new schedules and transportation plans with other organizations, such as charter schools, career centers, etc.?

We are working with other school districts in Summit County to develop similar reopening plans. We will be communicating our plans with our local private schools and our career center.

9.)    Have you completed a communication to inform parents regarding school options?

Yes. We will be sending a communication in mid-July asking parents for a one-semester commitment to either our Option #1 (K-5 full-time; 6-12 blended learning) or Option #2 (100% Remote Learning) choices. The communication will also include our “Return to School 2020” plans.

10.) Have you completed a survey of parents for school choice?

In June, we surveyed families about potential plans. With over 868 families representing 1189 student responding, it appears that 91% of parents plan to send their child back to our school buildings or are undecided. Starting July 17, families will be asked to make firm commitments by July 31.


Classroom Instruction and Learning Activities

1.)    What will class sizes be?

We plan to place 18-22 students per classroom in the elementary buildings utilizing 3’- 6’ distancing when possible. We will utilize other space within the building to serve as classroom space, if needed. For example, media centers, art rooms, music rooms, and auditoriums could be used.

2.)    Will you split classes and staff?

We currently plan to operate two different instructional models. We will offer traditional, daily face-to-face classrooms with safety protocols from grades K-5. And, for grades 6-12 we will offer a blended instruction (2 days in the classroom, with three days remote learning – all taught by the same instructors). Also, we will offer a completely remote option using MobyMax in grades K-5 and Edmentum in grades 6-12 to supplement our curriculum and instruction.

3.)    Will staff and students wear masks? If so, when?

All staff will be required to wear face masks or shields when instructing, moving about the building or meeting in groups.

All students will be required to wear face masks in grades K-12. Please note this is a change from what was previously stated at the board meeting on July 15. Correspondence was sent regarding this on July 28, 2020.

Mask breaks will be given throughout the day, more frequently for our youngest learners.

4.)    Are you prepared to eliminate the use of community supplies in classrooms?

We will not be using community supplies in classrooms. We may need to purchase multiple sets of some supplies for use.

5.)    How will you schedule lab classes?

Lab courses will be under the same protocols as regular classrooms with limits to shared materials. Teachers and students may also use virtual labs. Teachers should assign labs that can be completed independently or as a group with members keeping proper distance.

6.)    How will the equipment utilized in these courses be cleaned and ready for multiple groups of students on the same day?

Teachers [JD1] [JD2] will be expected to clean and disinfect lab areas and equipment in preparation for the next class. Custodians will clean on a schedule to meet Summit County Health Department guidelines.

7.)    Will you allow students to leave their room and assist other staff or students?

Students will not be permitted to leave classrooms and assist other staff or students without permission from a teacher or administrator. In most cases, this will not be permitted.

8.)    Will students be allowed to bring their own devices to school?

Yes. Students will be permitted to bring their own devices with permission from parents.

9.)    Will you restrict items allowed to be brought to school daily?

Yes. Students will be discouraged from bringing in personal items from home, especially since lockers will not be used. Water bottles will be permitted but not shared.

10.)  How will you structure school-to-work programs?

We will restrict school-to-work programs in accordance with business protocols and school safety protocols.

11.)  Will progress report revisions be made based on the new assessment practices brought on by the pandemic?

Students participating in face-to-face instruction will receive progress reports in ProgressBook. Students in remote learning will also receive progress reports through ProgressBook. Similar assessments will be used and progress will be reported as letter grades.

12.)  Will there be more instruction occurring outside of the school building, especially during the warmer months?

Teachers will be encouraged to use outdoor space for instruction.

13.)  Are there plans for virtual curricular nights and back-to-school events?

Back-to-school events will be held to introduce parents and students to safety protocols and room layouts. We are also planning to release a safety protocol video. During the first week of school, we are planning for conferencing in-person or virtually and having model classrooms set up at each building for parent review.

14.) Will you schedule virtual student-parent conferences in the fall?

We will schedule virtual conferences at parent request.

15.) Will you have recess and, if you do, what restrictions will be in place?

We are planning to offer recess. Small groups of students will be allowed access with cleaning and disinfecting between sessions.

16.) How will you ensure inclusion of students with disabilities and meeting their needs (academic and physical)?

We will include students with disabilities as we always have.

17.) How do we make online instruction similar in content and performance tasks to face-to-face instruction?

Remote learning will include the same state standards for grade levels and content areas. The MobyMax and Edmentum platforms have been used extensively across Ohio for several years.

18.) What materials and supplies will be necessary in this environment and how will they be purchased and delivered safely?

Remote learning will require internet access and a Chromebook or other device to access Google Classroom, as well as the MobyMax and Edmentum platforms.


Curriculum and Assessment

1.)    What training will be needed for teachers and other staff if working remotely (learning management system, software, videoconferencing virtual platforms, etc.)?

During the week of August 17th, we will not have students present. We will use this time to provide training to all teachers in such areas as cleaning protocols, planning for changes to learning environments, online platform training, and planning for extended closures during the 2020-2021 school year.

2.)    What assessments will be administered at the beginning of the school year to determine students’ current levels and what interventions may be needed?

We will use pre-assessment measures that teachers have used in the past to assess current levels. We will also use MAP data where appropriate.

3.)    Is this something you have in your student information system (SIS), or do you need to acquire something new?

We will not need to acquire something new. Students will be coded into EMIS with a teacher of record.

4.)    What will happen to current or scheduled curriculum adoptions and material purchases?

We will continue to review materials for possible curriculum adoptions and materials purchases. This is part of our normal operations.

5.)    Are you using universal screening tools?

Yes. MAP, Terra Nova, KRA and K-3 Math.

6.)    Have you reviewed budget needs for online curricula, tools and subscriptions?

Yes. Remote learning will have an impact on our budget. However, we anticipate some of these costs to be offset by other budget cuts.


Special Education, IEPs, 504s and Gifted

1.)    Are you including students with special needs when planning the schedule and safety procedures?

Yes. Students with special needs are included in all of our planning and safety procedures.

2.)    How will you complete an assessment of progress monitoring and documentation of services?

We will continue to track and monitor student progress. We will also document all minutes for remote learning and services. Safety protocols will be used for all 1:1 services.

3.)    How will you collaborate with parents?

We will collaborate with parents in-person and remote conferencing. All safety protocols will be followed for in-person conferences.

4.)    What platforms will be used for delivery of service?

We plan to use the following platforms: face-to-face, blended and remote learning opportunities. We expect some overlap of services for students and may need to use scheduled appointments for services.

5.)    Will you provide assistive technology, access and options for support when technology is limited?

Yes. We will provide the assistive technology as agreed to in the IEP or 504 plans.

6.)    How will you address IEPs and ETRs? (e.g. referral process; compliance dates and times; development; guidance; testing)

We will handle all IEPs and ETRs according to state and federal mandates.  This includes referrals, compliance, timelines, evaluation and development.  

7.)    How will instruction happen, and will it meet federal and state requirements (FAPE; LRE; AAC; general education and intervention specialist collaboration; staffing to support students who are no longer able to be supported as a group)?

Instruction will occur face-to-face, blended, or remotely and meet federal and state requirements.

8.)    How will you determine if recovery services are needed for each individual student with a disability?

The IEP team will make individual determinations if a learner is in need of recovery services

9.)    How will you consider the needs of individual students with “re-entry” (adjusted schedules, mental health supports, etc.)?

We always consider these needs when a new school year begins, and we have continued to conduct an in-depth analysis of the effects of COVID-19 on all learners. These effects, and all learner needs will be addressed through a tiered system of intervention.  

10.) Will there be an option to go to homes for support if families practice social distancing protocols?

This is not a common practice now and that will not change.

11.) Will gifted middle school students be going to high schools for courses? (Grade promotions, transitions and transfers)

Middle school students who qualify for high school level courses will take them through their middle school teachers who are certified to teach those subject areas and grade levels.

12.) Do your student advancement policies need to be revised?

No. We plan no changes to student advancement policies.

13.) What changes need to be made to career advising and the transition process based on changes and new college processes?

Currently, we are not aware of any changes to the college process that would result in changes to our career advising.

14.) Will educational option policies need revision?


15.) How will College Credit Plus students be impacted by schedule changes, especially for those students going back and forth between the colleges/universities and high school?

No overall impact is expected for students traveling to colleges/universities, except for those changes put in place by those organizations. 

If a student chooses the Black Tiger Remote Learning Academy, they will not be able to take a CCP course from one of our high school instructors, as our high school adjuncts do not teach online courses through the universities. If the district shifts into remote learning for all students, then students will still receive instruction from their adjunct high school teachers for CCP. 


Student Discipline

1.)    What happens to students who do not comply with safety procedures?

Students who continually do not comply with safety procedures may be disciplined.

2.)    How will everyday disciplinary issues/office referrals be handled?

There will be no change to disciplinary office referrals. Students and staff will practice safety protocols when handling disciplinary issues to the extent possible.

3.)    Will students be sent out of class, escorted, etc.?

Students will be escorted or sent to the office as usual.

4.)    Do you need to amend discipline policies and practices?

We do not need to amend policies. However, some practices may need to change to accommodate safety protocols.

5.)    How will you conduct search and seizure?

Search and seizure procedures will remain unchanged, except for additional safety protocols.

6.)    How will you deal with bus discipline?

Bus drivers will handle discipline as they have in the past.

7.)    What implications are there to your current dress code?

We do not expect any changes to the current dress code, with the exception of requiring masks during certain activities.

8.)    How do students and staff handbooks need to change before the 2020/2021 school year?

We do not plan any COVID-19 related changes to student handbooks.

9.)    Will new code-of-conduct items need to be added that are tied to the pandemic and the health guidelines?


10.) What implications are there for restraint procedures?

Students will still need to be restrained as a last resort to their safety or the safety of those around them.



1.)    Who will receive busing?

Busing will continue to be provided to students that live farther than 1mile from school (elementary) and 1.75 miles from school (middle), as well as to high school students with disabilities who have transportation on their IEP.

2.)    Are there bus drivers available for double or alternate routes?

We do have drivers available for double or alternate routes. These will be limited to changes in arrival and dismissal times. We do expect some additional costs in transportation due to timing between schools and the need to clean and disinfect each bus between cohorts of students. We also plan to engage all parents K-8 in their use of transportation so that we can efficiently route those students using school transportation.

3.)    Do drivers have access to masks, gloves and sanitizer?

Bus drivers have access to masks, gloves and sanitizer. Drivers will be cleaning buses between cohorts of students. 

4.)    Do students have access to masks and sanitizer upon entry?

All students riding the bus and any adults on the bus, including the driver, will be required to wear a mask. This permits us to load the school bus with two students per seat. We will be loading the bus back to front, making an effort to sit siblings together. We will also unload the bus front to back. Students will have access to their own hand sanitizer on the bus.

5.)    How will busing be adjusted for less ridership and social distancing?

We will be asking parents in grades K-8 to opt-in to transportation. We will be assigning students two to a seat and requiring all riders, drivers and other adults to wear masks while on the bus. We will load the bus back to front with assigned seats. We will unload the bus front to back. Changes in busing will be very limited and we may not be able to accommodate.

6.)    Will more private transportation for special groups, such as medically sensitive students, be needed?

We may need additional private transportation for students who have a medical reason for not wearing a mask.

7.)    What are the safe transportation procedures for walkers, parent drop-offs, bike riders, etc.?

These remain unchanged. Students may be required to enter and exit through alternative routes.

8.)    Will high school students be allowed to drive to school?

Yes. High school students will be permitted to drive to school.

9.)    Will carpooling be permitted?

Carpooling is permitted and is a parent decision.

10.) Are you planning time for busses to be cleaned and sanitized each day?

Yes. School buses will be cleaned and sanitized after each cohort of students. And, all buses will be disinfected at the end of each day with an electrostatic sprayer.

11.) Will bus stops be monitored to ensure social distancing?

The school district will not be monitoring bus stops for social distancing. However, students without a mask or refusing to wear a provided mask will not be permitted on the bus.


Breakfast and Lunch

1.)    How will breakfast, lunch and snacks be served?

We will utilize grab-and-go at the middle schools and high school; the logistics are still be determined at the elementary levels and may look slightly different at each building. Students can be served, but they cannot serve themselves. Condiments must be individual packets.


Restroom Procedures

1.)    How many students or staff may enter at a time?

Students access will be determined by an “every other stall” practice. Schedules will need to be developed for younger grades and floor markings will help determined proper distancing.

2.)    How will access be granted?

Teachers or other staff members will grant access.

3.)    How will restrooms be monitored?

Restrooms will be monitored by staff members.

4.)    Will water fountain use be permitted?

Water fountains will be turned off and unavailable at the beginning of the school year. Students will be permitted to bring their own water bottles. Water bottle filling stations will be placed throughout each building.


Main Office Visits Procedures

1.)    Are individuals permitted to use office phones?

Individuals, other than office staff, will be permitted to use office speakerphones by permission. Phones will need to be cleaned and disinfected after each use.

2.)    If yes, how will phones be sanitized?

Phones will be sanitized using proper cleaning protocols with wipes and/or spray.

3.)    Will parents and students have access to the main office?

Access to the main office will be limited with safety protocols in place, including proper distancing.

4.)    Where will meetings and family conferences be held and how?

Meetings and conferences will be held in spaces large enough to accommodate attendees with proper distancing or remotely.

5.)    Will new students follow your current new student enrollment policies?

Yes. New student registration will continue to occur by appointment at the central Office. Safety protocols will continue to be used.

6.)    How will you collect the required paperwork needed to begin the school year?

We have a process in place now to safely collect paperwork. We are also moving as much paperwork as possible to electronic submission.

7.)    Will all paperwork become electronic?

The district has continued to make progress in converting most paperwork to electronic. Collected paperwork will continue to be exposed to safety protocols already in place.


Arrival and Dismissal

1.)    Will you need to use cafeteria and auditorium seating to safely space students while waiting for classes to begin or will they be able to report directly to the classroom?

To safely monitor students prior to classrooms opening, we will need to place students in areas where they can be supervised and safely spaced. Students will not be permitted to congregate in hallways or other spaces for longer than ten minutes.

2.)    Will drop-off and pick-up spots be modified to consider traffic flow?

We do not expect a need to modify drop-off and pick-up spots.

3.)    Will there be crossing guards, security, and other staff who have traditionally been available to assist with arrival and dismissal?

Yes. As in the past, staff will be used to assist with arrival and dismissal.

4.)    How will attendance be taken?

Attendance will be taken first thing in the morning, as usual. Attendance calls will be placed to parents when students are absent.

5.)    Will you need to communicate new expectations with early release or late arrivals based on new class/school schedules?

No. Students arriving late or need an early dismissal will still report to the office or attendance office.


Visitor Procedures (including students and staff)
1.)    How will schedule pick-up and student orientations occur in August 2020?
Each building is planning orientation sessions for parents and students. These will be smaller groups than usual and be offered multiple times.
2.)    Who will screen students, parents, and staff who attempt to enter the building?
Students, staff and visitors will be asked to self-assess at home prior to coming to school. If a student, staff member, or visitor acknowledges that they did not self-assess, they may be asked by a school nurse, teacher or secretary. Students, staff members and visitors may also be asked to leave or be sent home. Signage at all entrances and in the main office will serve as reminders to self-assess.
3.)    Will the staff who are screening utilize Personal Protective Equipment (PPE)?
Yes. Any staff screening a student, staff member or visitor should utilize PPE.
4.)    What procedures will be used in the screening, questioning, temperature taking, and assessment of what items are brought into the building?
We will utilize procedures and protocols as determined by the Summit County Health Department.
5.)    Will non-traditional entry points be explained to parents?
If we use any non-traditional entry points, they will be communicated.
6.)    What are the methods by which students will arrive at school?
Students will arrive at school utilizing all traditional forms of transportation including bus, walking, parent drop-off, and self-driven. At this time, there is no limit to carpooling.
7.)    What if they are left alone and present with issues?
Students will report to the nurse’s office. Staff and students will be quarantined and sent home.
8.)    Will volunteers be permitted into the building?
At this time, volunteers will not be permitted into the building. If that changes, volunteers will need training on all protocols.
9.)    What issues need to be addressed for the organizations, parent groups and other visitors coming to schools to support students and advanced learning?
Organizations and parent groups will be asked to conduct virtual meetings or meetings offsite of school. At this time, there are no facility rentals. If that changes, groups renting facilities will need to assure safety protocols are followed and pay additional cleaning fees for custodial staff.

Enrichment Activities
1.)    How will you decide what co- and extracurricular groups will continue to operate and what restrictions need to be implemented?
Our decision regarding co- and extracurricular activities will be based on guidelines from the Summit County Health Department. Our goal is to accommodate students as safely as possible.
2.)    Will you limit field trips?
Field trips will not be permitted at the beginning of the school year. This may change with less restrictions.
3.)    How will fundraising efforts be governed?
Fundraising will be permitted within the guidelines of the Summit County Health Department.
4.)    Will school clubs be allowed to meet virtually?
Yes. School clubs will be allowed to meet virtually or with safety protocols in place, including proper distancing.
5.)    Will there be procedures for spectators of these events?
If spectators are permitted by the Summit County Health Department, they need to follow all safety protocols.

1.)    What will new teacher onboarding look like in the summer and fall of 2020?
Onboarding will be face-to-face with safety protocols in place.
2.)    How will transition meetings between levels occur over the next several months to prepare for the 2020-2021 school year?
We will use the first 4-5 days of school to provide opportunities for students and parents to come to school and participate in Welcome and Freshman Orientation. These events will follow safety protocols and may be held over more than one day, if needed. There will be individual meetings with special needs students and parents, if needed.
3.)    Will teacher meetings be face-to-face or virtual?
Teacher meetings will be face-to-face for those attending school, and remote for those attending online. Teachers may meet virtually with any parent requesting such.
4.)    If face-to-face, how will spacing be addressed?
We will address spacing as best as we can, with a minimum of 4’ – 5’ without masks. We can space closer together with masks.
5.)    What new training will need to occur for various staff before school begins in the fall, based on new pandemic policies and procedures?
We will provide training for new safety protocols, cleaning processes, remote learning, transitioning protocols, recess protocols, Q/A sessions, etc.
6.)    How and when will these trainings occur?
We will use time during the first 4-5 days of school to provide this training.
7.)    Who will deliver the training?
Various people will provide the training. We will also utilize training videos.
8.)    Who will welcome and orient substitute staff?
Rachel Wixey and Associates will welcome and orient substitute staff.
9.)    How will they become familiar with these systems?
When a solution is found, substitute staff will be trained.
10.) How can you better utilize your PTO/PTA as a support during this time?
PTO/PTA will be asked to support the needs of the students and staff through these modifications to school operations, programs and instruction.
11.) How will you support staff mental health and social-emotional well-being?
Staff will be encouraged to utilize the mental health and social-emotional resources offered through our health insurance and wellness programs.

Before and After School Programs
1.)    What times will the buildings be open?
Starting times and dismissal times will be determined by the ability to transport students within the operating protocols. We do not expect large discrepancies in times based on previous years.

Paraprofessionals and Classified Staff
1.)    How many paraprofessional and classified staff will be needed?
Our goal is to utilize current numbers of paraprofessionals and classified staff. Cleaning protocols may require additional cleaning staff.
2.)    Will you need to revise maintenance or custodial job descriptions or work schedules with new responsibilities base on new guidelines regarding the virus?
Yes. Additional cleaning and sanitizing will be required to meet safety protocols.

Information Technology
1.)    How will devices be exchanged between staff/students and technology staff?
Students in grades 3-12 will have a Chromebook assigned to them. All students enrolled in remote learning will have access to a Chromebook.
2.)    Will there be a help desk?
We already have an established help desk.
3.)    Based on spring data, will you need to invest in more inventory (laptops, headphones, etc.)
We may have to invest in additional Chromebooks.
4.)    Will you be able to take advantage of the “free” technology offerings?
Yes. We took advantage of some free trials this past spring. However, many are limited in scope and length of trial period. In addition, we will be asking all teachers to set up and use Google Classroom. This will become extremely helpful should we have any coronavirus closures during the school year.